One way to grow your business and expand your productivity is to let professionals do it. Outsourcing not only lets you tap into professional services but also enables you to keep your cash outflow lower than having to hire new full-time staff. These six tips will help you get the best work done when outsourcing your next project or ongoing work.
Define the Work Needed
Put all the details about the project into a complete project description. The more details it includes – the better. This way, there are no surprises for you or for the contractor – which can cause delays in deliverables and will help to prevent project creep. Make sure that you include scheduling details for each step and what you expect when the project is completed. You will present these details to qualified parties so that they can provide you with accurate bids and prices.
One of the best indicators that you are choosing the right professionals is to ensure that they have the precise experience you need. In addition to checking for the right licenses and training, you can also verify this by contacting previous clients that required similar work.
Although pricing is important, it should not be the sole basis for hiring or not hiring a contractor. Consider their experience carefully, the schedule, and their ability to improve the project.
Conduct a Careful Interview
To be sure that you are hiring the right contractor for the job, you need to interview them like you would a potential employee. Do not allow yourself to have expectations that are not voiced or assume certain abilities about the candidate. Your company’s reputation could be on the line – as well as your profit – if work is not as expected.
Provide a Test
If you are uncertain about the qualifications of a freelancer that you are interested in using, you can do a smaller project that is similar. This will let you test their abilities to do the work and to complete work on time.
Write the Contract
Once you agree to use the particular contractor for the work, you need to write a contract. The contract needs to have everything in it that you expect from the project, including the schedule, the deliverables, the pay and the pay intervals, the expectations, and how the completed project is to be delivered. You should assume that if it is not in the contract that it is not part of it – a new contract will have to be made for it.
Several other things should also be added to the contract to ensure that you are protected and get what you want. The final payment should not be given until after the project is completed – but within a specified time. You also want to add a non-disclosure clause and a non-compete clause.
Another important element of a good contract is to add a clause that requires the contractor to be available to remove or fix any problems once the project has been completed. You do not want to find yourself with something that will not work the way you want it to and not having a way to get it fixed!
Communicate During the Project
While you completely want to avoid the appearance of micromanaging a contractor, you do want to ensure good communication throughout the project. If you are a middleman, be sure to put some extra time into the contract to protect yourself. Also, check in from time to time to ensure good quality control and that the project will be completed on time.