Productivity is a word that is being thrown around a lot today. What works for some business leaders may not always work for others, so that leaves each person with a need to pick and choose the best benefits for their situation. No doubt, you have already read some articles on the topic. Here are some of the better ones that can help you save time and accomplish more.
Delegate Where Possible
Every day, you will face a number of tasks. Some will be new and others may be leftover from previous days. Separate the ones you can delegate from the ones you must accomplish yourself. Give the ones you can delegate to the right person as soon as possible and start tackling the ones you must do.
Eliminate Meetings Unless Absolutely Necessary
Meetings are often a waste of time and they usually last longer than necessary. They are also a distraction and waste many man-hours. Other forms of communication are readily available and will often be more efficient – enabling people to keep working and get more done. Emails and voice messages are usually sufficient – except where input is needed from a team or more than one individual.
Seek the Shortest Route to Reaching the Goal
In many cases, situations demand that there needs to be inter-departmental communication. Usual routes take way too long and involve too many people. If permitted, seek to get approval to communicate directly with the person able to make the suggested changes or help to get the job done – instead of going through a long chain that usually slows things down.
Set Clear Goals for Your Team
Team members need to know what is expected of them and where they stand concerning performance. Goals need to be clearly defined for the team and individuals also need personal goals to help improve performance if less than satisfactory. All interaction should be positive and each one needs some praise, too – or they may leave their job and go somewhere else. Employees that are praised and recognized as people work better often devote more energy to their daily tasks. Goals can be given to team members in short meetings as well as important company information.
Live What You Expect of Others
Employees know when leaders practice what they teach and when they do not. Those who have double standards are not going to be respected very highly (if at all) and it will be difficult for them to motivate their team members. Their concern for team members will also be evident. A lack of concern will reduce productivity within a team.
Limit Your Priorities
Only so much can be accomplished in a day. Select three priorities that you need to accomplish today. These should be the most important and also those that must be done right away. More than this will likely result in increased stress. Determine the most important and work on those – then, if there is time to do more, do it as time permits.
One way to ensure you have time is to compartmentalize your time and isolate yourself for certain time slots in which you become unavailable to interruptions. You will also need to try and eliminate distractions such as emails, phone calls, texts, and social media. If they come – which they often will – take a moment to write it down so you do not forget it and then get back to work. This will help you focus on the work and get more done in less time.